Last updated: March 28, 2020 at 6:15pm (updates will be made to this page with resources for the Flagstaff nonprofit creative sector and patrons)
The impacts of COVID-19 and coronavirus are quickly being felt in Flagstaff and throughout Arizona. This is a challenging time for all of us as we consider the health of ourselves, our families, friends, and the broader community. To help our non-profit partners in the creative sector during this time, the Flagstaff Arts Council is establishing an emergency grant fund to support organizations impacted by canceled events and closures. Please consider giving to this fund and following the other recommendations below.
The Flagstaff Arts Council’s mission is to foster creative opportunity, which we were proud to unveil last week at the 12th Annual Viola. As we reflect on our new mission, we want to ensure that the temporary challenges we are faced as a community today lead to future opportunities for our artists, makers, creators, aspiring creators, and patrons alike.
The health of patrons, staff, volunteers, and presenting artists is our top priority. The Flagstaff Arts Council is closely monitoring Coconino County Health & Human Services guidance regarding events. Current guidance is that events of 50 people or more be canceled until mid-May. We will be making case-by-case decisions for specific events with our presenting partners at Coconino Center for the Arts.
We also have been regularly reaching out to our nonprofit partners with updated information and to understand their anticipated needs. Each organization has been provided resources from the CDC and other authorities on how best to enhance sanitation efforts and enable social distancing at events that remain scheduled.
One thing that is clear, creative sector nonprofits need your support, including the Flagstaff Arts Council. Temporary losses of revenue can be devastating. We want to reemerge as a vibrant creative community as soon as the public health crisis has passed.
If you have the means, please consider:
- Donating to the Arts Council’s Art & Science Emergency Grant Fundfor COVID-19 related cancellations and closures.
- Not requesting a refund if a show or event is canceled. Many of our nonprofits expressed that if they are required to cancel or postpone that they will try to make accommodations at future dates. Some won’t be able to. I hope that you will consider your ticket a donation and investment in the future of the organization and the vitality that they bring to Flagstaff.
- Not requesting a refund if you are unable to attend an event due to health concerns. Please stay home if you are in a high-risk group or are ill.
- Making an additional donation to your favorite art, science, or culture nonprofit in Flagstaff. Even if “the show goes on” they are all experiencing losses in revenue due to declining attendance.
Thank you for helping all of the creative sector make Flagstaff vibrant!
COVID-19 Emergency Grant Program
Many of Flagstaff’s Art, Science, & Culture Non-Profits operate without adequate reserve funds. Last-minute cancellations and closures for some could impact their ability to make payroll, pay artists, or satisfy obligations associated with producing events. Nonprofits that are faced with closures are working with their production partners to minimize their losses, but lost revenue and unmitigated expenses could impact their ability to quickly rebound when the health crisis passes.
To support our non-profit partners through this time, we are tapping into unallocated Art & Science funds and requesting that the public make a meaningful contribution to the emergency grant program or directly to the non-profit of their choice.
The Flagstaff Arts Council Art & Science Grant Fund Committee is actively establishing criteria and a process to distribute the funds over the coming couple of weeks. Our initial intent is for grants to be modest in size ($250 to $1,000) and to support vulnerable non-profits affected by cancellations or declining revenues.
Flagstaff Arts Council is the largest grantor to art, science, and culture non-profits in Flagstaff. Last year, we awarded $360,000 to 54 organizations and projects.
To make a donation to the COVID-19 Emergency Grant Program visit: https://app.arts-people.com/index.php?donation=flag
If you are an art, science, and culture non-profit that is impacted by a closure or acute revenue loss associated with COVID-19 that an emergency grant would help avert immediate fiscal crisis, please contact Executive Director Jonathan Stone (email@example.com) while grant eligibility criteria is still being formed.
Coconino Center for the Arts & Flagstaff Arts Council Programs
The Coconino Center for the Arts is a Coconino County-owned facility operated by Flagstaff Arts Council.
If you have tickets to or planned to attend an event not hosted by the Coconino Center for the Arts or produced by the Flagstaff Arts Council, please visit the presenting organization’s website or social media pages or contact them directly.
Upcoming or Ongoing Events at Coconino Center for the Arts:
- Flagstaff Shakespeare Festival, A Lie of the Mind – Performances on March 14 are still scheduled. Performances next weekend will be rescheduled.
- Socks in the Frying Plan – Cancelled due to artist travel
- Talbott Brothers – Postponed, date TBD
- Writing Workshop – Postponed, date TBD
- Youth Art – No change to gallery hours at this time.
- April First Friday ArtWalk – No change anticipated.
- No events in April are currently affected.
Resources for Arts and Culture Sector Non-Profits
Flagstaff Arts Council wants to ensure the arts and culture sector has resources and information that are relevant during this time. Here is information from local and national health and arts providers.
Preparation Tips for the Arts and Culture Sector
- Increase how often frequently touched surfaces are cleaned throughout the day, and make more disinfecting products available throughout your facility.
- Encourage your staff, volunteers, and visitors to follow recommended hygiene practices; such as following proper hand-washing procedures and covering mouths when coughing and/or sneezing.
- Investigate remote work policies and practices to minimize employees’ physical interactions while maintaining work continuity. Encourage team members to stay home when not feeling well. Lessen travel schedules.
- Share information with audiences and patrons on how you are responding, (i.e., sanitizing all spaces and doing so more deeply than usual, and providing more flexible ticket return policies).
- Consider limiting physical contact, such as looking at tickets rather than physically exchanging them.
- Review and update your cancellation or closure policies and practices, in case you decide it is best for your institution and the community. Has the policy been communicated to all staff? What might the financial implications be? What do artist contracts say about it? Is your insurance up to date and helpful with these types of events?
- Plan for operational impact through various scenarios. Actions to prepare for include staffing levels and staff locations; income/expense changes; communicating with staff, board, and audiences; and connecting with authorities to know when to make prudent changes to your operations.
For emergency planning resources including sample stakeholder communications, international artist travel, event preparation, guidance for businesses, and workplace readiness, we recommend the following websites:
- Coronavirus: Are you Prepared for a Temporary Closure?: National Coalition for Arts’ Preparedness & Emergency Response
- Preparing for Potential Impact of the Coronavirus: Arts Ready
- Arts and Culture Sector Can Prepare for the Coronavirus in the United States: Americans for the Arts
- COVID-19 – Resources and Information for the Museum Field: American Alliance of Museums
- Emergency Preparedness and Response: Association of Performing Arts Professionals
- Event Safety Alliance: How to Prepare your Organization for the Coronavirus Disease Outbreak
Also, be sure to use links and resources provided from credible health sources including:
- CDC: Centers for Disease Control and Prevention – Coronavirus Disease 2019 (COVID-19)
- Coconino County Public Health Department
- Arizona Public Health System COVID-19 (Novel Coronavirus)
We hope this information assists you in your preparation. As we continue to watch and prepare for the coming weeks, we will be tracking local response and welcome your questions. Please reach out with updates, questions, and other resources to firstname.lastname@example.org